Job Description

Job title: Office Coordinator

Type: 6 month FTC

Location: Dublin

Salary: €31,000

Hours: Mon-Fri 37.5 hours

Job Overview

As an Office Coordinator, you will work collaboratively with our client partner, a well-established Law Firm, to deliver the future of agile, connected and a high performing workplace. You will be responsible for ensuring seamless access to a range of services such as Records Management and Distribution Services. The Coordinator will represent Front of House and be responsible for improving the day to day working experience of our clients’ employees.

This opportunity would be ideal for someone who is a Legal Assistant, Law Graduate, or a Workplace Coordinator / Office Assistant looking to gain experience in the Legal sector.

Key Responsibilities

* Manage and distribute daily post and record all registered letters in a logbook

* Log scanned DX and An Post incoming mail in the Incoming Post Data Excel spreadsheet

* Log incoming cheques in a shared spreadsheet and email daily updates to the client

* Upload incoming digital media to OneDrive and organise access for the assigned solicitor or secretary

* Book couriers using Deadline Couriers, log bookings in a shared spreadsheet, and verify monthly invoices against bookings

* Forward incoming emails from the Dublin Reception email to the relevant fee earners

* Check the court stamping spreadsheet for discrepancies and notify the client via email of any findings

* Provide additional administrative support to legal teams and fee earners as needed

* Print, check, and distribute Law Society invoices to secretaries and request payment to be processed

* Support with Records Management in line with the Records Management policy

* Support the wider Paragon team with adhoc printing and ensure Court Lodgements are recorded, processed and dealt with in line with the client requirements

Skills and Attributes we are looking for

* Experience in Couriers/Mailroom/Logistics Is desired but not essential

* Able to work on own initiative and as part of a team

* Excellent customer service and communication skills

* Proactive, ability to learn quickly with an eye for detail

* Problem solving skills

* Strong IT skills, competent in Microsoft office applications to intermediate level

* Flexible to change shifts at short notice if required

* Confident, positive and professional approach with a can-do attitude and a solution orientated manner

Benefits include

* Employee Benefits Platform

* Reimbursements

* Bupa Cash Plan

* Electric Vehicle Scheme

* Cycle to work Scheme

* Financial Health Check

* Wellbeing, Legal, Personal finance support

* Employee Assistance Programme

Please note that due to the high volume of responses we receive, only successful applicants will be contacted.

We are an equal opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation, or marital status