Job Description

Personal Assistant

Personal Assistant
Due to continued growth across the organisation we have an immediate need for a PA to work across 'floating' all Directorates and support the function.
Main accountabilities
*Coordinate large-scale meetings and VIP visits, including venue management, guest lists, liaising closely with communications colleagues to ensure appropriate media coverage
*Be the first point of contact for citizens, visitors and regional partners, especially those who work closely with directorate teams (both in the office and by email/phone)
*Provide full administrative support to the Director of Investment and Corporate Services and Director of Legal, including:
*Making sure the Directors are fully prepared for all upcoming meetings and events
*Managing the Directors' diary, liaising with offices of senior business leaders, local authority partners and government officials
*Managing correspondence, liaising with officers to ensure responses are sent within required timeframes. Keeping a record of enquiries where appropriate
*Producing agendas and minutes for directorate meetings
*Making travel arrangements
*Experience in managing various Director's/CEO's diaries
*A clear understanding of the requirements of a role that directly supports senior management
*Able to demonstrate knowledge and/or experience of equalities and diversity issues
*Excellent keyboard and IT skills, with advanced skills and working knowledge of MS Outlook, Word, Excel, PowerPoint. Have a willingness to learn new applications and technology as appropriate.
*Experience of providing administrative support within a busy organisation where accuracy and pace are vital
*Proven ability to prioritise in a dynamic office environment, managing a complex workload
*Experience of dealing with multiple senior stakeholders
*Experience of organising and supporting meetings or events
*£15.37 per hour PAYE
Please apply as soon as possible or call Olivia on (phone number removed)

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