Job Description

208254320
£24000 - £26000/annum
13-Jul-2018
 

Office Coordinator ( 9 months Mat Cover )

Great opportunity for an experienced Administrator who enjoys and thrives working in a high end customer service environment!!! Would you consider working for an initial 9 months covering maternity leave? Have you worked in a high end service driven business before? Do you have good all round administration and coordination skills? Have you used SAP before? If so this could be the perfect opportunity for you!!!The benefits for you? A long term fixed term contact that could become permanent, opportunity to work for a luxury goods company with a friendly supportive team? Holiday entitlement 4 week pro rata, pension scheme, free car parking and other benefits that include a quarterly reward scheme! Hours of work are 9-6 Monday to Friday.The role itself and purpose?Assist the Operations Manager on company projects, events, and wider operational requirements in-line with company strategy and ensure business objectives are met. Support and facilitate the different departments operationally and convey information and instructions when required to make for a smooth operation for the business. Advise and think ahead, anticipating opportunities that can add value, spotting any potential problems ahead of time and bringing about resolution where possible; dealing with multiple projects at any given time with a high level of detail.Responsibilities will include assisting with completing larger business projects with the Operations Manager. Manage allocated projects from concept to completion following brief from Operations Manager within budgets set.Ongoing Cost analysis on projects and negotiation when procuring goods and services for the business. Co-ordinate weekly van run. Support with development of the new fabric collections. Support with the organisation of launching a new fabric collection; including data input into SAP, Sampling Master data, and iAPP data. Development of accessory collections.Responsibility for keeping the accessory standard stock collection sketchbook updated. Support in organising exhibitions following critical pathways and meeting deadlines set.Maintaining good communications with the operations division and support other business areas operationally if required. Assisting with any events held at Head office or Showrooms.Administrative support including collating and creating data for reports. creating purchase orders, power point, and Visio. Assisting with all special clients and their requests.Managing facilities including fire alarm tests and general maintenance/presentation. Positive feedback and input on projects to mitigate any foreseeable issues and make for the best outcome for the business. Ad-hoc duties when required to meet the need's of the business.Key competencies:Planning and Organising:Uses time effectively and concentrates efforts on more important activities. Plans activities and workload and monitors progress. Uses resources effectively and where necessary; flexible in realigning plans to changing circumstances and needs of the business. Energised by tough challenges, deadlines, and workload with view to exceed expectations and complete ahead of deadline.Resilience and Composure:Maintains a positive outlook at work and is cool under pressure. Does not show frustration during difficult situations and handles criticism well and learns from it. Does not give up in the face of set-backs and is measured and calm; with view to seek a positive outcome when set-back with unplanned events. Maintains a healthy balance between work and home life. Responds to questions and queries with a positive first response.Client focus:Loves to make our client's happy and acts to complete all tasks with our brand and our customer's needs at heart and to the highest standard. Uses our resources effectively and takes advice from the business to enhance the experience we can offer as a brand with view to drive sales further.If you believe you have the required skills and experience then feel free to apply here today!!! should you want to discuss the role further feel free to contact me on 07515325487