Import Administrator based in postcode NN6 7XY
To provide the Logistics and the Customs related services to internal and external customers within the statutory, customer and company operating requirements from European and Non-European locations. Ensuring that company procedures are followed at all times. Effective management of asset and budget to achieve efficient day to day running of the operation and maintain a professional and satisfying working environment.
Objective of the Job
To provide customs services to the required KPI’s for one key account for movement of high value sensitive parts in a highly confidential environment. Communication with internal and external customers, ensuring on time submission of customs declarations and reports to HMRC to the required standard within the agreed SLA's. To work to departmental, customer and statutory operating procedures at all times.
Geographical area of responsibility: Watford Gap Import Team
Gather information required to create accurate, compliant and on time customs declarations for Goods Inbound DMS and NCTS via communication with customer services administration, Port agents and customers representatives.
Goods arrival/dispatch management and control (ETSF), providing correct and on time entry instructions to port agencies, stock control with clear documentation overview.
Customs – Data entry
100% Accurate data entry to customs entry system, Bonded Warehouse DMS, NCTS, Transit type 1, 2 and documentation
Customs Documentation – Expertise
Offer guidance and information to internal and external customers for customs control and compliance.
Customs Taxation – Management
Accurate Duty and Vat control, reclaims and monitoring
Customs declaration write-off management
For any NCTS transit declarations, to ensure all records are processed and closed/finalised in the correct manner, and within HMRC rules & guidelines
Commercial orders & customs related transactions
Ordering services from port clearance agencies, ensure that customs paperwork is handed correctly and discharged with full customs trail.
Billing / Invoicing
Monthly/weekly activity Invoicing to customers for GEODIS activities. Managing invoices received for activities purchased.
Work to documented procedures at all times
Ensure that all administration activities are to the quality required and in strict compliance with HMRC & MOD regulations as well as departmental and customer requirements
Ensure that all communication is within the expected STC standards as described in STC handbook
Health & Safety
Compliance to Geoids UK health & Safety policy and guidelines
Follow company quality & insurance policy in all areas to protect company from any exposures
Special Working Conditions
Ability to work in secure area with confidential and classified information keeping.
Preferred Experience and Knowledge
* Knowledge of HMRC Taxation management and reclaims, Customs procedures for Import and Export
* Experience of Importing and exporting goods in//out Customs Warehouse controlled stock
* Logistics service provider
* UK Export / Import processing – Excise, IPR/OPR, Customs Warehousing, NES/NCTS
* HMRC Customs Procedures to AEO required standards
Necessary Technical / Functional Skills
* High levels of Communication and Customer Service
* IT skills
The ability to adapt to and work effectively within a variety of situations, and with various individuals or groups.
The understanding of the business, industry principles and overall performance, in terms of the finance and profitability measures. Ability to apply this understanding to achieve results and to increase the performance and profitability of the company.
Commitment to quality:
Is constantly looking for ways to challenge, monitor and improve the quality of work and processes (by competing against a standard of excellence) taking initiatives and creating systems.
Develops and communicates ideas to solve complex issues. Interact positively with others to address misunderstandings and reach agreement. Keen to address a complex issue from various angles to understand to root cause